Increasing Accessibility in Large Conferences Through Technology: A Proposal for Fostering Diversity and Inclusion

• In Event: Access Is Justice: A Call for Intentional and Expansive Conference Access

Abstract

Background and Rationale
The large and diverse nature of academic conferences, such as the American Educational Research Association (AERA) annual meeting, presents unique challenges regarding accessibility. This proposal argues that addressing these issues through innovative technology not only enhances the inclusivity of these forums but is an imperative for the scholarly community.
Large conferences often inadvertently exclude potential participants due to factors such as geographical location, physical disability, financial constraints, and linguistic diversity (Eghbal, 2020). This impacts the diversity of ideas and voices in these forums, a crucial aspect for the progression of knowledge and scholarly debate (Garrison, 2007).
The Imperative for Accessibility in Large Conferences
The exclusion of scholars from diverse backgrounds limits the richness and breadth of perspectives at these meetings. Fostering diversity at large conferences is an ethical imperative, enabling a broader, more inclusive discourse (Garrison, Cleveland-Innes, & Fung, 2010). Additionally, embracing diversity can lead to novel ideas and solutions that homogeneous groups might overlook (Page, 2008).
Potential Technological Solutions
Virtual and hybrid conference models can significantly reduce geographical and financial barriers (Weller, 2020). Digital platforms also offer the flexibility to introduce accessibility features such as automated captioning and translation services to support attendees with hearing impairments and non-English-speaking participants (Goggin & Newell, 2003).
Attractive as this sounds, virtual mediums and platforms do not allow for flexibility of in-person meetings and the plethora of opportunities that physical spaces offer. Thus some of the technologies that could be explored include vision interpreting services like AIRA, human companions for all events in the conference, QR codes with accessible maps on mobile and smart phones as well as accessible website and apps to assist with scheduling and planning. Moreover, AERA has two platforms for the conference and according to UDL and accessibility guidelines, both should be equally accessible and supportive.
A Personal Story
Last year in Chicago this author who has a disability struggled to find and locate meetings to attend. He struggled to find dinners and networking opportunities without peer support. Finally, there was no access to maps or other technology supports to navigate and take advantage of the conference hotel benefits including food and beverage options. Most networking events were planned with little or no regard to accessibility (see personal notes and experiences).
Concluding Remarks
By leveraging technology, we can transform large academic conferences into more inclusive, accessible, and diverse platforms. Hence, addressing accessibility is not just a mere courtesy or an option; it is an imperative for the advancement of global scholarly discourse.

Author

• Suman Rath, Montclair State University