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About Annual Meeting
- Do I need to register for the Annual Meeting? All authors and co-authors that are presenting their scholarly work in the session and attending the meeting need to register by May 13 in order to keep the listing on the program. Per ASA policy, program participants fees are non-refundable.
- If I need to cancel my presentation Who do I contact if I need to cancel my presentation or participation at the meeting? You will need to contact both the session organizer and ASA Meeting Services (meetings@asanet.org).
- Can I get a registration refund if I need to cancel my presentation? Per ASA policy, program participants fees are non-refundable.
- Who do I contact if I need to make a change or update the listing of my paper (title, affiliation, name, additional authors)? If you have a change to your submission please send the information to (meetings@asanet.org) by June 1, 2015. The following information can be updated:
Changes/updates received after June 1 will not be included in the printed Final Program. However, they will appear in the Annual Meeting App and Online Program.
- Title
- Name
- Affiliation
- Authors (please include affiliation and email address if adding)
After the Annual Meeting. You will receive an email from ASA which will include a link to upload your final paper. At that time, you will also have an opportunity to let ASA know if you would like your paper included in the Archives.
- How many times can I be listed on the Program? There are two policies affecting the type of listing and the number of times an individual may be listed on the program.
- Only one sole-authorship is permitted per participant.
- Individuals may be listed on no more than two sessions on the Program. This includes all types of participation except being listed as organizer of a session. A “participant” is anyone listed as an author, co-author, presider, discussant, panelist, critic, roundtable presenter, discussion leader, or any similar substantive role on the program. There is, however, a “professional service” exemption for workshop leaders and for representatives listed on informational poster sessions.
- Do I have to be a member of ASA to present my paper? All sociologists and students of sociology who are listed on the Program as participants are encouraged (but, not required) to hold membership in ASA. However, all persons listed as “Session Organizer,” must be members of the ASA.
- What equipment is provided in each session room? ASA provides an LCD Projector (for powerpoint presentation) laptop/computer and screens as the standard setup in the meeting rooms in which paper sessions are scheduled. This equipment is not provided, nor allowed, in meeting rooms in which poster sessions or roundtable sessions are scheduled. If you need to request the following additional equipment for a paper session, please contact (meetings@asanet.org):
- Audio (sound equipment for the LCD Projector)
- Flipchart with Easel and Markers
- Will there be access to WiFi in the meeting rooms? ASA provides complimentary basic bandwidth wireless internet access to meeting attendees in the session rooms during the Annual Meeting. For those of you considering incorporating videos into your presentations, keep in mind that the basic bandwidth is sufficient to allow web browsing, access to the Annual Meeting App information and email access. However, it will not support streaming data (including Skype and FaceTime). Requests for hard-wired Internet lines in session rooms for presentations will not be honored.
- What is the ASA policy about social media? In ASA sessions, some members of the audience may use twitter or other forms of social media to share the results of papers presented. In rare instances people will record sessions; if you prefer that audio recordings or video recordings not occur, please share your request with the audience. ASA encourages all program participants to be sensitive to the requests of others.
During the Annual Meeting, the ASA Press Office shares results from the meeting with the media. ASA encourages presenters to notify their university press offices to ask them to share sociological research results which they believe are newsworthy.
- Who do I contact if I need a Visa letter? If you need a visa letter, please email (meetings@asanet.org) and include the following information:
- Registration Receipt Number
- Your First and Last Name
- Your Mailing Address
- Your Email Address
- Title of your paper
- Who do I contact if I need a letter of participation? Letters of participation are only given out onsite at the Annual Meeting. You can stop by the Onsite ASA Office to request a letter of participation. Check the printed Final Program for the location of the onsite ASA Office. The onsite office hours are August 21,1:30-7:00pm; August 22-25, 8:00am - 6:00pm