Participation Policies

There are two policies affecting the type of listing and the number of times an individual may be listed on the program.

• Only one sole-authorship is permitted per participant.


• Individuals may be listed on no more than two sessions on the Program. This includes all types of participation except being listed as organizer of a session. A “participant” is anyone listed as an author, co-author, presider, discussant, panelist, critic, roundtable presenter, discussion leader, or any similar substantive role on the program. There is, however, a “professional service” exemption for workshop leaders and for representatives listed on informational poster sessions.

Program Policies

The program policies listed below apply to all organizers, authors, panelists, presiders, discussants, and other session participants.

Diversity. Much of the vitality of the ASA flows from its diverse membership. With this in mind, it is the policy of the ASA to include people of color, women, sociologists from small institutions or who work in government, business, and other applied settings, and international scholars in all of its programmatic activities and in the business of the Association.

Membership. All sociologists and students of sociology who are listed on the Program as participants are encouraged to hold membership in ASA. All persons listed as “Session Organizer,” must be members of the ASA.

Registration. All participants on the Annual Meeting program must register for the meeting.


Anti-Harassment Policy

Purpose
ASA is committed to providing a safe and welcoming conference environment for all participants, free from harassment based on age, race, ethnicity, national origin, religion, language, sexual orientation, gender identity or gender expression, disability, health conditions, socioeconomic status, marital status, domestic status, or parental status (hereafter, simply harassment). “Participant” in this policy refers to anyone present at ASA meetings, including staff, contractors, vendors, exhibitors, venue staff, ASA members, and all other attendees.

Expected Behavior
All participants at ASA meetings are expected to abide by this Anti-Harassment Policy in all meeting venues including ancillary events as well as official and unofficial social
gatherings.
• Follow the norms of professional respect that are necessary to promote the conditions for free academic interchange.
• If you witness potential harm to a conference participant, be proactive in helping to mitigate or avoid that harm.
• Alert conference security personnel or law enforcement if you see a situation in which someone might be in imminent physical danger.

Unacceptable Behavior
Harassment of any participant is unethical behavior under the American Sociological Association Code of Ethics. Harassment consists of a single intense and severe act or of multiple persistent or pervasive acts which are demeaning, abusive, offensive, or create a hostile professional or workplace environment. Harassment may include sexual solicitation, physical advance, or verbal or non-verbal conduct that is sexual in nature; it may also include threatening, intimidating, or hostile acts; circulation of written or graphic material that denigrates or shows hostility toward an individual or group; epithets, slurs, or negative stereotyping based on group identity.
Attendees are encouraged to immediately report instances of harassment during the Annual Meeting to the ASA Executive Officer, Nancy Kidd, at nkidd@asanet.org, (646) 408-9063 or to the Director of Meeting Services, Michelle Randall, at mrandall@asanet.org. To read the American Sociological Association Code of Ethics in its entirety, visit www.asanet.org and follow the link to “Ethics.”

Council Policy Statement on Social Media during the Annual Meeting
In ASA sessions, some members of the audience may use twitter or other forms of social media to share the results of papers presented. In rare instances people will record sessions; if you prefer that audio recordings or video recordings not occur, please share your request with the audience. ASA encourages all program participants to be sensitive to the requests of others.

Liability Waiver
By registering for the Annual Meeting, I agree and acknowledge that I am undertaking participation in ASA events and activities as my own free and intentional act and I am fully aware that possible physical injury might occur to me as a result of my participation in these events. I give this acknowledgement freely and knowingly and that I am, as a result, able to participate in ASA events and I do hereby assume responsibility for my own well-being. I also agree not to allow any other individual to participate in my place.

Photography/Video Waiver
By registering for the Annual Meeting, I give permission for images captured during the conference through photography and/or video to be used by the ASA in promotional materials, publications, and website and waive any and all rights including, but not limited to, compensation or ownership. Permission must be revoked in writing to the ASA by emailing meetings@asanet.org.