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2022 HSS Annual Meeting
Chicago, IL, USA
We look forward to your submissions! The following guidelines explain the available options for proposals in more detail.
● You may appear only once on the program as a presenter in a regular session or roundtable—i.e., as a speaker or commentator. However, you may appear as a presenter and organizer or chair (or both organizer and chair).
● Anyone who appears on the program must register for the meeting. Failure to pay the registration fee will result in removal from the program.
● All abstracts must be 2,000 characters or fewer (about 250 words).
● We encourage submission of proposals for sessions, roundtables, individual papers, flashtalks, and posters for in-person presentation.
● To facilitate an inclusive environment and promote international participation, we encourage submissions in languages other than English, accompanied by a translated English version. Accepted presentations will also be required to provide, if necessary, English translations.
● We will consider requests for hybrid panels that include a mix of in-person and virtual presentations as a rare contingency or for purposes of accessibility if not all presenters are able to come in-person. Sessions organizers should note whether a virtual component is proposed. We will also consider requests for delivery of pre-recorded presentations on the condition that at least one member of the associated panel will be present in Chicago to show pre-recorded presentations to in-person attendees. Session organizers are responsible for securing pre-recorded talks and making sure that these talks are the proper length and meet technical requirements.
● All accepted presenters consent to having their sessions delivered in a fully virtual format in the event that Chicago 2022 cannot take place as an in-person meeting, and the meeting is converted to a fully digital event. Should this be the case, sessions normally 90 minutes in length will be shortened to 75 minutes, and the maximum length of presentations will need to be shortened to fit this new allotted time accordingly.
● The Program Chairs will make decisions on proposals accepted for the program using the following criteria: intellectual merit and quality, distinctiveness (to ensure balance in the program), sponsorship by forums or caucuses, non-duplication of speaking roles, frequency of speakers’ past acceptances in recent programs (2020 and 2021), and inclusion of diversity of participants in terms of demographics that include gender, career stage/track, geographical location, and institutional affiliation. The Program Chairs strive to accept as many proposals that meet the review criteria as can be accommodated given space and scheduling constraints.
● Organizers who wish to include more than 4 presentations (including a commentary) in their session may propose a double session or roundtable. Those proposals should be submitted as two distinct submissions, with each clearly identified as “Part 1” and “Part 2” in the titles.
Driven by our mission “to foster interest in the history of science,” the HSS collects demographic information to understand the composition of its submitting proposers, members, and meeting attendees; to identify under-served and under-represented communities; to formulate strategies to increase representation across communities; and to communicate aggregate, anonymized demographic data to its members and the public. We are cautious of the exploitation made possible by demographic data collection. Therefore, we are committed to collecting information in a manner that is voluntary, allows for self-description, and is purposeful. The information will be kept confidential, and any reporting of it will be in the aggregate and anonymized. The Program Chairs will take into consideration certain demographics in making decisions about the program, in an effort to achieve balance and diversity in the program.
All participants and attendees of the HSS Annual Meeting, whether participating in-person or virtually, are expected to act in accordance with the Respectful Behavior Policy, which can be read here.
HSS believes scholarly conduct should adhere to the highest ethical and professional standards. The Society expects contributors to its publications and meetings to present original work that respects the integrity of the research process and that conforms to rigorous standards in the citation and acknowledgment of the work of other scholars. The American Historical Association’s Statement on Standards of Professional Conduct is a useful guide.
To encourage and aid the creation of sessions and roundtables with strong thematic coherence that draw upon historians of science across institutions and ranks, the HSS has created a collaboration form to submit proposals in need of panelists and an Airtable to review submitted proposals. Anyone with a session, presentation, or roundtable idea seeking collaborators should post and consult the postings on the Airtable to round out a prospective session. Submitting your presentation as part of a session increases the chances for it to be accepted.
● We hope to be able to offer National Science Foundation travel grants to graduate students, independent scholars, and recent PhDs (degree in the past 5 years) who are participating in the meeting. Only US citizens or those studying at US institutions are eligible for NSF grants. More information will be available closer to the conference date.
● HSS will offer a limited number of travel grants for students, independent scholars, and recent PhDs who are participating in the meeting, but who are ineligible for NSF grants.
● Dependent care grants (up to US$250) will be offered for those who need such assistance. These grants are available to defray the costs of care either at home or at the meeting site.
For information on these grants, please contact us via email.
Thanks to a generous gift by HSS Member Virginia Trimble, the Society will offer an award of US$500 for the best abstract submitted by an independent scholar, or a scholar working at an institution whose institution does not consider them to be affiliated or employed as a working historian. If you meet this criteria and would like to be considered, please inform your organizer or select this option on the submission form.